The Use of AI at the Office of the Seimas: Risks, Opportunities, and Insights Gained at the European Centre for Parliamentary Research and Documentation (ECPRD) Workshop in Rome |
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This paper discusses the main insigths and lessons learned at the ECPRD workshop titled the ‘Use of Artificial Intelligence for Parliamentary Research and Documentation’ held in Rome. These insights may be relevant when making technological improvements in parliamentary activities, keeping pace with innovations implemented by other parliaments in Europe and worldwide, as well as attempting to regulate the use of such technology.
The key messages of the workshop include:
The need to draw up guidelines for the use of Artificial Intelligence (AI) at the level of the Office of the Seimas. AI technology is evolving at an extremely rapid pace, so it is important not to miss the opportunity. The guidelines could draw on a few existing examples from other parliaments as well as the expertise of the Research Unit.
The need to assess general and reputational risks of using AI tools. There are a number of risks associated with AI, ranging from hallucinations and biases to reputational risks for an institution should untested and unsuitable AI tools be used. While there are many ways to avoid the risks, the constant human involvement and verification of AI-generated information are key.
Finding the right AI tools. Although the workshop focused primarily on ChatGPT and its use, other tools, which may be more suitable to perform certain functions, are also worth exploring. For example, a generative AI tool Perplexity, costing the same as ChatGPT 4.0, can quickly gather information from 20 to 30 sources and provide links to the websites containing the information. Moreover, the tool can read visual and audio information. The versatility of Perplexity is further enhanced by the fact that it can employ the same models as used by ChatGPT, Gemini (Google) or other popular AI tools. Thus, Perplexity, which is discussed in this paper, may be more useful than the paid version of ChatGPT for research purposes of the Office of the Seimas.
The need to identify areas where AI can make work easier. Once specific tools are identified, it is possible to determine which areas of activity could be facilitated by them. The paper also includes information presented at the workshop on the use of AI tools in carrying out research projects and producing verbatim reports. Information on various AI tools or their trial versions covered at the workshop by representatives of parliaments of other countries is also provided in the paper.
Finally, it is important that employees are trained to use AI tools. Training in prompt writing for generative AI tools and promoting informed use of AI are identified as key priorities. In-house meetings must be held to discuss the needs of each unit and the opportunities for using relevant tools in their work. A working group on the use of AI could be set up within the Office of the Seimas to identify needs, organise training, and develop guidelines on the use of AI.
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